Under the General Data Protection Regulation and the UK Data Protection Act 2018, we need to provide you with certain details concerning how your personal data will be used and protected.

Oxfordshire Cricket take the protection of the data we hold about you seriously and is committed to respecting your privacy. This Privacy notice explains how we may use personal information we collect and how we comply with the law on data protection and what your rights are.

Oxfordshire Cricket Board Ltd, Tudor Jones Building, Akeman Street, Chesterton, Bicester, Oxfordshire. OX26 1TH (“Oxfordshire Cricket” or “OCB” or “we” or “our” or “us”) want to make sure all the personal information we have collected about you, is safe and secure whether we collect it through our website at www.oxfordshire.cricket (“Site”) or from other sources.  This Policy set outs our commitments to you, in compliance with and beyond the General Data Protection Regulation (commonly known as the GDPR) and explains how we collect, store and use your personal information.

We have appointed a Data Protection Officer (“DPO”) to oversee our compliance with data protection laws and who has overall responsibility for data protection compliance in our organisation.  If you have any questions about this Policy or what we do with your personal information, please contact our DPO in the first instance using their contact details as set out in the “Contact” section below.

What information do we collect?

• Name and date of birth
• Contact details
• Medical/specific requirements information
• Gender Information
• Ethnicity Information
• Disability information
• Emergency contact details
• Sporting experience information
• Video/Photography agreement
• Participation agreement

How do we use your Personal Information?

Oxfordshire Cricket will process the personal data for:

• Administering bookings and attendance at sessions
• Dealing with medical needs/specific requirements
• Supporting the delivery of cricket sessions
• Supporting Performance and Participation Programmes
• For training and competition entry
• Reporting of participation and any incidents and of figures and trends (including equality and inclusion information)
• For quality and improvement monitoring

Who do we share your Personal Information with?

• Leagues or Clubs where necessary
• County and ECB Safeguarding Team where necessary
• The ECB
• Coaches and other volunteers for administrating
• Performance and Participation Programmes and Activities
• Volunteers who work at cricket clubs/venues to support the delivery of sessions.

We do not sell, trade or rent your personal information to others.

How long do we hold on to your Personal Information?

We will not retain your data for longer than necessary, and the longest we will normally hold any personal data is 6 years.

We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with Oxfordshire Cricket. 2 years after you cease to be a member of Oxfordshire Cricket or play an active part in Oxfordshire Cricket, we shall delete your data. 

If you no longer wish for us to hold your information, you can contact us and request that we close your account. However, please note we have a legal requirement to keep some of your personal data even after you have asked us to delete it to ensure we can meet our legal or regulatory requirements, resolve disputes, prevent fraud or enforce our terms and conditions.

What are your rights?

You are entitled to ask us to correct, delete or update your personal information, to send your personal information to you or another organisation and to object to automated decision making. Where you have given us your consent to use your personal information in a particular manner, you also have the right to withdraw this consent at any time. 

To exercise any of your rights, or if you have any questions relating to your rights, please contact us by using the details set out in the “Contact” section below. You can also unsubscribe from any direct marketing by clicking on the unsubscribe link in the marketing messages we send to you.

You should note that some of your rights may not apply as they have specific requirements and exemptions which apply to them and they may not also apply to personal information recorded and stored by us. However, your right to withdraw consent or object to processing for direct marketing are absolute rights.

If you are unhappy with the way we are using your personal information you can complain to the UK Information Commissioner’s Office or your local data protection regulator. More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/.  However, we are here to help and would encourage you to contact us to resolve your complaint first.

Linking with Third Party Sites

Our Site may, from time to time, contain links to and from the websites of our commercial partners, other regional bodies, advertisers and clubs.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and they will be a data controller of your personal information. We do not accept any responsibility or liability for these policies and you should check these policies before you submit any personal information to these websites.

In addition, if you linked to this Site from a third-party site, we cannot be responsible for the privacy policies and practices of the owners or operators of that third-party site and recommend that you check the policy of that third party site and contact its owner or operator if you have any concerns or questions.

Security

We employ a variety of technical and organisational measures to keep your personal information safe and to prevent unauthorised access to, or use, or disclosure of it. Unfortunately, no information transmission over the Internet is guaranteed 100% secure nor is any storage of information always 100% secure, but we do take all appropriate steps to protect the security of your personal information. We take information and system security very seriously indeed.

Website and Cookies

If you visit our websites, you may receive personalised advertisements for our products and services whist using other websites. Any advertisements you will see will relate to products or services you have viewed whilst browsing our website on your computer or other devices, or which we believe are of interest to you.

These advertisements are provided by us via leading specialist providers using “cookies” and similar technologies placed on your computer or other devices. For more information or to disable such cookies, please visit our cookie policy.

Log Files

In common with most websites, our Site logs various information about visitors, including internet protocol (IP) addresses, browser type, internet service provider (ISP) information, referring / exit pages and date / time stamp.

We may use this information to analyse trends, administer the Site, track your movement around the Site and gather broad demographic information.

Changes to this Policy

Any changes we may make to this Policy in the future will be posted on our Site and, where appropriate, notified to you by e-mail. When we change this Policy in a material way, we will update the version date at the bottom of this page. Please check back frequently to see any updates or changes to this Policy and should you object to any alteration, please contact us as set out in the “Contact” section below.

Contact